Job Summary:

Ultimate Staffing is looking for a highly organized and self-motivated Office Administrator to manage the day-to-day administrative operations of our small but growing construction company in the Old Saybrook, CT area. The ideal candidate will handle office tasks, support project coordination, and be responsible for invoicing, vendor payments, and basic bookkeeping. This role requires attention to detail, reliability, and the ability to manage multiple tasks with minimal supervision.

Please send your resume or call 860.524.5573.

Payrate Range: $23.00-26.00 per hour.

Key Responsibilities:

• Serve as the first point of contact for clients, vendors, and subcontractors-via phone, email, or in-person.
• Prepare and issue customer invoices, track payments, and follow up on outstanding balances.
• Enter and reconcile vendor bills, assist with accounts payable and accounts receivable.
• Support basic bookkeeping tasks using accounting software (e.g., QuickBooks, Xero).
• Assist in maintaining project files, contracts, permits, and insurance documents.
• Order office supplies, manage deliveries, and coordinate with field staff for jobsite needs.
• Schedule appointments, inspections, and subcontractors as needed.
• Prepare reports, spreadsheets, and summaries for management review.
• Maintain organized digital and paper filing systems.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.